Privacy Policy

Introduction

• Website: virtualadmins.org (“we,” “our,” or “us”).

• Commitment to safeguarding user privacy and informing about data collection, usage, storage, and protection.

• By using the website, users agree to the policy; otherwise, they should refrain from using it.

Information We Collect

Personal information collected may include:

• Name and job title

• Company or organization

• Contact information (email address, phone number)

• Information provided via forms (e.g., service inquiries, newsletter signups)

• Usage data (e.g., browser type, IP address, pages visited)

• Additional information provided when contacting the company directly.

How We Use Your Information

Purposes include:

• Providing and improving services

• Responding to inquiries and support requests

• Internal record keeping and analytics

• Sending updates or marketing communications (with opt-out option)

• Complying with legal obligations

Cookies and Tracking Technologies

• Cookies and similar technologies are used to enhance user experience, analyze site performance, and deliver targeted content.

• Users can control cookies via browser settings, but disabling them may affect site functionality.

Data Retention

• Personal information is stored only as long as necessary for the stated purposes or as required by law.

• Data is securely deleted or anonymized when no longer needed.

Disclosure to Third Parties

• Personal information is not sold, traded, or rented.

• Data may be shared in the following cases:

  • With explicit user consent

  • With service providers (under confidentiality obligations)

  • To comply with legal requirements or protect rights

Security

• Measures are implemented to prevent unauthorized access, loss, misuse, or disclosure of information.

Your Rights

Users have the following rights (subject to applicable law):

• Access and correct personal data

• Request deletion or restriction of data

• Object to data processing in certain circumstances

• Withdraw consent for marketing communications

• Contact the company to exercise these rights.

Children’s Privacy

• The website is not directed to children under 13.

• The company does not knowingly collect information from minors and will address any such cases promptly.

Links to Other Websites

• The website may contain links to external sites; the company is not responsible for their privacy practices.

Changes to This Policy

• The policy may be updated periodically; users are advised to check the page regularly.

• Continued use of the website implies acceptance of the updated policy.

Contact Information

For questions or to exercise privacy rights:

• Email: info@virtualadmins.org

• Address: 6203 San Ignacio Avenue, Suite 110, San Jose, CA 95119

Opt-Out Process

• Every message includes the ability to:

  • Reply STOP to immediately unsubscribe.

  • Contact customer service to modify preferences.

  • Update communication preferences in the client portal.

Data Usage

• All messages support a direct client–service provider relationship.

• No third-party sharing of mobile data.

• Messages are sent only by VirtualAdmins.org staff or authorized systems.

Business Model Certification

• VirtualAdmins.org provides virtual administrative services directly to dental practices and healthcare businesses.

• We are the direct service provider — not a marketplace or job board.

• All SMS communications support our first-party business relationship with clients who have explicitly consented to receive messages.

SMS Data Usage and Sharing – First-Party Use Only

• SMS opt-in data is used exclusively by VirtualAdmins.org.

• We do not share, sell, or rent your mobile phone number to third parties.

• We do not share SMS consent data with external marketing companies.

• Your mobile information is used solely for direct communication between you and VirtualAdmins.org.

Data Retention (SMS)

• SMS opt-in data is retained only as long as you remain subscribed.

• When you opt-out, your mobile data is removed from our SMS systems within 30 days.

Notes

• The policy is based on templates and guidance from Termly, CookieYes, and TermsFeed.

• Legal advice is recommended for compliance with laws like GDPR and CCPA.